NI Adaptation Planning Toolkit

NI Adaptation

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NI Adaptation Planning Toolkit

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Step Three

Identify and prioritise actions

Aims

  • Write the adaptation plan and gain agreement for content (two further workshops with the extended working group)

Objectives

  • Build Risk Register based on current and future risks previously identified by Workshop 1
  • Agree Vision, Themes and Objectives for your adaptation plan with working group
  • Agree Action Plan to address risk register with working group and relevant heads of service (including acknowledging risks which require external actions).
  • Write adaptation plan.
  • Sign off adaptation plan (including Risk Register, Vision/Themes/Objectives, Action Plan) with core working group, extended working group, other relevant internal staff and committee/public consultation as necessary.

Introduction

The real formulation of the plan takes place here, through development of a Risk Register and Action Plan. These form the basis of the adaptation plan, including timescales and any costing you choose to include. This must then be validated by heads of services involved and adopted through the means required by your organisation.

It is at this stage, after the development of your action plan, that data gaps will have been discovered and can be addressed, site-specific detailed work can be undertaken and the level of internal capacity and understanding can be developed. Completion of this adaptation plan is just the first step in a continuous process of improvement and review for your council over the decades to come.

Step Three has 2 workshops:

After Workshop 1 you should now have a list of current and future impacts, as well as a list of council activities which already support adaptation. It is now time to turn this information into a set of risks statements, and then a risk register.

Workshops 2 and 3 are where you will bring what you have developed for discussion with the wider group. You should use your core working group to delegate work and steer the creation of these draft wherever possible.

The three drafts you have to create are:

  • 1) Risk Register
  • 2) Vision, Aims and Objectives
  • 3) Action Plan

Guidance Document: Creating a Risk Register

Template: LGCAN Risk Register

Guidance Document: Vision, Themes and Objectives

Guidance Document: Developing Your Action Plan

These only need to be drafts for Workshop 2. You will then further develop the Risk Register, Objectives and Actions with relevant internal staff (head of service etc…) before Workshop 3 based on the feedback. 

Use Guidance Documents and Templates in 'What do you need to know' to:

  • Develop a draft risk register
  • Develop draft Vision, Aims and Objectives for the plan
  • Develop initial Actions for development of the plan in Step 3

Hold workshop 2 to review the draft risk register, objectives and action ideas.

NB. This section is under development and will be uploaded in due course.

  • Between Workshops 2 and 3, the adaptation lead and core working group need to make amendments based on the feedback. This may require further one-to-one meetings during that time, especially with Heads of Service to agree actions.
  • The idea behind Workshop 3 is then bring the working group these components at a fairly advanced stage of development. When agreed at this meeting this will enable the adaptation lead to begin to complete the writing of the full adaptation plan document.

This final document should then pass by the group one final time before heading to elected members to be passed.

  • Use feedback from Workshop 2 and one-to-one meetings with key staff to further develop components ahead of Workshop 3.

Undertake an exercise to understand how the Actions, Themes and Objectives etc... link back to the Risk Register to see how the plan actually addresses the risks for council.

NB. This section is under development and will be uploaded in due course.

Step Three Complete

The ‘adaptation lead’ now has some tasks to complete before the next workshop. Step 3 involves using the list of risks to create risk statements which express the key issues for your organisation. These statements form the basis of your risk register, and this in turn is the basis for developing your first action plan. It could be useful to delegate some writing to other working group members if possible.

Go to Step Four